eLumen Training Materials
IMPORTANT:
Due to a deluge of curriculum work in response to recent legislation, the Curriculum Committee has created a FA24 Curriculum Prioritization. The deadline for the 2025-26 catalog is March 1, 2024. After this date, all 5 year reviews and other curriculum work not on the prioritization list will resume in Spring 2025.
eLumen is based on roles: Faculty using the eLumen Curriculum Module will use the Discipline Originator Role to submit curriculum (new/modified/deactivated courses/awards) and the Faculty Role to review curriculum (new/modified/deactivated courses/awards) submitted by other faculty in the same discipline(s).
Auto-generated eLumen Emails: eLumen sends emails alerting faculty that curriculum is ready for review as it moves through the review process. When reviewing these emails, faculty should take note which role is receiving the notification: Discipline Originator or Faculty role. Discipline Originators are not expected to use the Faculty role to review their own submissions. Likewise, faculty who have not submitted a workflow should not use the Discipline Originator role for that workflow.
General eLumen Training Videos
| Before watching role-specific videos, watch these general videos for a basic understanding of eLumen: |
| How to Log In to eLumen |
| Roles Assigned to Faculty in eLumen |
| Step View vs. Outline View |
| How to Pull a COR or POR |
| How to View and Use a Change Report (run this report before reviewing a course to see what's been changed) |
| How to Clear an eLumen "Authentication Error" |
Discipline Originator Role Videos
Watch these videos to learn about each step of a workflow using the Discipline Originator role.
NOTE: Workflows submitted through October 2025 become effective FA25 and will be included in the 2025-26 catalog.
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Five-Year Review: Discipline Originators submitting a course/award for Five-Year Review must review/update all steps of course/award workflows. Watch the training videos below to get started. Course and Award Five-Year Review trackers are linked in the "Curriculum Resources" sidebar on the Curriculum Committee homepage. For a list of all Course Steps/Parts and their definitions/directions, check out the Columbia eLumen Course Workflow Guide. |
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| COURSE VIDEOS | AWARD VIDEOS |
| Initiating a Course Workflow (new course or course mod) | Initiating an Award Workflow (new award or award mod) |
| Cover Step | Cover Info and Labor Market Steps |
| Course Options Step | Course Blocks Step |
| Units and Hours Step | Recommended Sequence Step (skip this step!) |
| Requisites Step | Learning Outcomes Step (Mapping CSLOs to PSLOs) |
| Specifications Step | Program Narrative Step |
|
Learning Outcomes Step
|
Submitting an Award Workflow |
| Curriculum Map Step | |
| Outline Step | |
| DE Addendum Step | |
| Submitting a Workflow | |
| Reviewing & Responding to Curriculum Committee Comments | |
| Course Deactivations: Initiating a Course Deactivation | Award Deactivations: Initiating an Award Deactivation |
Faculty Role Videos
Watch these videos to learn how to review each step of a workflow using the Faculty Role.
Curriculum Committee Training
Committee members can watch Faculty role videos to learn how to review workflows. Additional resources:
| Curriculum Guidelines, Policy and Procedure |
| Workflow Stages and Roles |
| eLumen Course Workflow Guide |
