eLumen Training Materials
Workflows submitted by the
October 6, 2023
Curriculum Submission Deadline will be effective Fall 2024 and included in the 2024-25 catalog.
eLumen is based on roles: Faculty using the eLumen Curriculum Module will use the Discipline Originator Role to submit curriculum (new/modified/deactivated courses/awards) and the Faculty Role to review curriculum (new/modified/deactivated courses/awards) submitted by other faculty in the same discipline(s).
Auto-generated eLumen Emails: When eLumen emails faculty that they have curriculum in their Inbox, faculty should take note which role is receiving the notification: Discipline Originator role or Faculty role. Discipline Originators are not expected to review their own submissions using the Faculty role. Likewise, faculty who have not submitted a workflow should not use the Discipline Originator role for that workflow.
General eLumen Training Videos
Videos for each step of a workflow for both the Discipline Originator Role and Faculty Role are below. Before watching role-specific videos, watch the General eLumen Training Videos for a basic understanding of eLumen.
|Watch these videos first (before watching role-specific videos below).|
|How to Log In to eLumen|
|Roles Assigned to Faculty in eLumen|
|Step View vs. Outline View|
|How to Pull a COR or POR|
|How to View and Use a Change Report (run this report before reviewing a course to see what's been changed)|
|How to Clear an eLumen "Authentication Error"|
Discipline Originator Role Videos
Watch these videos to learn how to complete each step of a workflow using the Discipline Originator role.
Five-Year Review: Discipline Originators submitting a course/award for Five-Year Review need to review/update (as necessary) all steps of course/award workflows. The Course and Award Five-Year Review trackers are linked in the "Curriculum Resources" sidebar on the Curriculum Committee homepage. Watch the training videos below to get started.
IMPORTANT: Workflows submitted by the October 6, 2023 Curriculum Submission Deadline will become effective Fall 2024 and included in the 2024-25 catalog.
For a list of all Course Steps/Parts and their definitions/directions, check out the Columbia eLumen Course Workflow Guide.
|COURSE VIDEOS||AWARD VIDEOS|
|Initiating a Course Workflow (new course or course mod)||Initiating an Award Workflow (new award or award mod)|
|Cover Step||Cover Info and Labor Market Steps|
|Course Options Step||Course Blocks Step|
|Units and Hours Step||Recommended Sequence Step (skip this step!)|
|Requisites Step||Learning Outcomes Step (Mapping CSLOs to PSLOs)|
|Specifications Step||Program Narrative Step|
Learning Outcomes Step
||Submitting an Award Workflow|
|Curriculum Map Step|
|DE Addendum Step|
|Submitting a Workflow|
|Reviewing & Responding to Curriculum Committee Comments|
|Course Deactivations: Initiating a Course Deactivation||Award Deactivations: Initiating an Award Deactivation|
Faculty Role Videos
Watch these videos to learn how to review each step of a workflow using the Faculty Role.
Curriculum Committee Training
Committee members can watch Faculty role videos to learn how to review workflows. Additional resources:
|Curriculum Guidelines, Policy and Procedure: Committee members should be familiar with documents/resources on this webpage.|
|Workflow Stages and Roles|
|eLumen Course Workflow Guide|