eLumen Training Materials
IMPORTANT:
Workflows submitted by the
October 6, 2023
Curriculum Submission Deadline will be effective Fall 2024 and included in the 2024-25 catalog.
eLumen is based on roles: Faculty using the eLumen Curriculum Module will use the Discipline Originator Role to submit curriculum (new/modified/deactivated courses/awards) and the Faculty Role to review curriculum (new/modified/deactivated courses/awards) submitted by other faculty in the same discipline(s).
Auto-generated eLumen Emails: When eLumen emails faculty that they have curriculum in their Inbox, faculty should take note which role is receiving the notification: Discipline Originator role or Faculty role. Discipline Originators are not expected to review their own submissions using the Faculty role. Likewise, faculty who have not submitted a workflow should not use the Discipline Originator role for that workflow.
General eLumen Training Videos
Videos for each step of a workflow for both the Discipline Originator Role and Faculty Role are below. Before watching role-specific videos, watch the General eLumen Training Videos for a basic understanding of eLumen.
| Watch these videos first (before watching role-specific videos below). |
| How to Log In to eLumen |
| Roles Assigned to Faculty in eLumen |
| Step View vs. Outline View |
| How to Pull a COR or POR |
| How to View and Use a Change Report (run this report before reviewing a course to see what's been changed) |
| How to Clear an eLumen "Authentication Error" |
Discipline Originator Role Videos
Watch these videos to learn how to complete each step of a workflow using the Discipline Originator role.
|
Five-Year Review: Discipline Originators submitting a course/award for Five-Year Review need to review/update (as necessary) all steps of course/award workflows. The Course and Award Five-Year Review trackers are linked in the "Curriculum Resources" sidebar on the Curriculum Committee homepage. Watch the training videos below to get started. IMPORTANT: Workflows submitted by the October 6, 2023 Curriculum Submission Deadline will become effective Fall 2024 and included in the 2024-25 catalog. For a list of all Course Steps/Parts and their definitions/directions, check out the Columbia eLumen Course Workflow Guide. |
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| COURSE VIDEOS | AWARD VIDEOS |
| Initiating a Course Workflow (new course or course mod) | Initiating an Award Workflow (new award or award mod) |
| Cover Step | Cover Info and Labor Market Steps |
| Course Options Step | Course Blocks Step |
| Units and Hours Step | Recommended Sequence Step (skip this step!) |
| Requisites Step | Learning Outcomes Step (Mapping CSLOs to PSLOs) |
| Specifications Step | Program Narrative Step |
|
Learning Outcomes Step
|
Submitting an Award Workflow |
| Curriculum Map Step | |
| Outline Step | |
| DE Addendum Step | |
| Submitting a Workflow | |
| Reviewing & Responding to Curriculum Committee Comments | |
| Course Deactivations: Initiating a Course Deactivation | Award Deactivations: Initiating an Award Deactivation |
Faculty Role Videos
Watch these videos to learn how to review each step of a workflow using the Faculty Role.
Curriculum Committee Training
Committee members can watch Faculty role videos to learn how to review workflows. Additional resources:
| Curriculum Guidelines, Policy and Procedure: Committee members should be familiar with documents/resources on this webpage. |
| Workflow Stages and Roles |
| eLumen Course Workflow Guide |
