Procedures and Types of Probation and Dismissal
Probation and Dismissal Procedures
After their first or second consecutive semester without meeting minimum standards, students on probation may register in upcoming courses, but they can expect a probation notification letter to be sent to student email offering further resources and assistance.
After a third consecutive semester, students on dismissal are not eligible to register in courses for upcoming semesters. They can expect a dismissal notification letter from Collumbia College, and they should use the Appeal for Readmission Form to appeal for earlier reinstatement if they feel personal circumstances warrant an exception.
Students won't be required to meet these standards until they have taken at least 12 semester units. Similarly, there are two types of dismissal: academic and progress. After three (3) consecutive semesters on academic or progress probation, dismissal from Columbia College usually occurs for one year.
Types of Probation
There are two types of probation: academic probation and progress probation.
Students can be placed on probation if they don't meet minimum standards for:
- Academic performance as measured by the student's Columbia College Grade Point Average (GPA).
- Progress in completing courses without an excessive number of W (Withdrawal), I (Incomplete), or NP (No Pass) grades.
(Education Code Section 70902(B)(3) , Title 5 , Sections 55030-55034; YCCD Board Policy 4230 , 4250 )
Academic Probation
A student shall be placed on Academic Probation if the student has:
- Attempted a minimum of 12 semester units of credit coursework at Columbia College and
- A grade point average of less than a "C" (2.0).*
*Computation of the GPA is based on all units attempted at Columbia College excluding those taken on a Pass/No Pass basis as shown in the official academic record.
A student on academic probation shall be removed from academic probation when the student's cumulative grade point average of credit coursework taken at Columbia College is 2.0 or higher.
Academic Dismissal
The College may dismiss a student from enrolling in credit courses for a period of up to one year if academic status standards are not met for three (3) consecutive semesters.
A student who is on academic probation shall be subject to dismissal if the student has earned a cumulative grade point average at Columbia College of less than 2.0 in all units attempted in each of three (3) consecutive semesters.
The student is sent a notification letter that references this procedure, explains what dismissal means, the Appeal for Readmission Form procedure, and a procedure for reinstatement.
Progress Probation
A student shall be placed on progress probation if the student has:
- Enrolled in a total of at least 12 semester units of credit coursework at Columbia College and
- The percentage of all units in which the student has enrolled, for which entries of Withdrawal ("W"), Incomplete ("I"), and No Pass ("NP") were recorded reaches or exceeds fifty percent (50%).
A student on progress probation shall be removed from progress probation when the percentage of earned units in the categories of "W," "I," and "NP" drops below fifty percent (50%).
Progress Dismissal
The College may dismiss a student from enrolling in credit courses for a period of up to one year if a progress standard of fifty percent (50%) is not met for three (3) consecutive semesters.
A student who is on progress probation shall be subject to dismissal if the cumulative percentage of earned units in which the student has been enrolled at the College for which entries of "W," "I," and "NP” are recorded in at least three (3) consecutive semesters reaches or exceeds fifty percent (50%).
The student is sent a notification letter that references this procedure, explains what dismissal means, the Appeal for Readmission Form , and a procedure for reinstatement.
Reinstatement after Dismissal
After one academic year, the student may reapply to enroll in credit coursework at the College.
Students on academic and/or progress dismissal(s) have the option to appeal if they feel extenuating circumstances impacted their success for three (3) consecutive semesters.
Appeals for Readmission should include the following criteria on their appeal:
- The circumstances that impacted the student's ability to succeed.
- A general plan for how to be more successful going forward, usually including one or more, but not limited to, the following criteria:
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- Evidence of a consistent improvement in a student's record;
- A change in one major to a field of student more appropriate;
- Circumstances which the counselor of the student believes may have been sufficient gravity to adversely affect the performance of the student;
- The recommendation of the studen'ts physician that continuance in college would be of sufficient therapeutic benefit to warrant the granting of an additional opportunity.
