Institutional Effectiveness Council Institutional Effectiveness Council

IEC CHARGE

Committee Co-Chair(s): Vice President of Instruction and Faculty-at-Large Representative

NOTE: Planning, Oversight, and Review Cycles for: Enrollment Management, Program Review, Professional Development
(Flex Advisory Committee)

Purpose: The Columbia College Institutional Effectiveness Council (IEC) shall oversee and regularly review matters of institutional effectiveness, including enrollment management, institutional research, program review, student learning outcomes, professional development, college-specific policies, governance structures, and other similar matters. The IEC will make recommendations to College Council designed to promote institutional effectiveness, streamline operations, and maximize student learning.


Special Guidelines, Parameters, and/or Resources: The Institutional Effectiveness Council meetings shall be open. The business of the Columbia College Institutional Effectiveness Council shall be conducted through consensus building in accordance with the Principles of Collegial Governance. Action items will require formal vote. A simple majority will cause an action item to pass. Approved items are generally forwarded to the College Council for consideration and further consultation.


Meeting Schedule: The Columbia College Institutional Effectiveness Council shall conduct regularly scheduled meetings and retreats, as necessary. Standing agenda items will include each of the key areas of focus for the council, while depth of discussion on each item will vary according to need.

How Work Is Communicated: Council representatives communicate with their constituencies, obtain their input and feedback, and return that information to the Council to ensure informed discussions. Recommendations are forwarded to College Council and representatives report on them to their constituencies. Recommendations with wide implications are communicated widely through campus-wide emails.

Recommendations Go To: College Council

Agendas and Minutes: Posted on the Institutional Effectiveness Council webpage (BoardDocs).

Membership:
Vice President of Instruction (Co-Chair) Instructional Dean
Director of Research and Planning
Leadership Team Member Faculty Representation (4) *
*ideally, Arts, Sciences and Human Performance (1), Career and Technical Education (1), Student Services (1), At Large (1), one of whom will be appointed by the Academic Senate as Faculty Co-Chair)
Classified Representation - Classified Senate (2), CSEA (2) Student Representation (2)


The terms of leadership team members shall be determined by the Columbia College President in consultation with the Leadership Team. The terms of the faculty members shall be determined by the Academic Senate. The terms of the classified members shall be determined by the Classified Senate and CSEA. The terms of the student members shall be determined by the Student Senate.

YCCD Strategic Professional Development

The college has identified several sources of funds for professional development for faculty, professional support staff and administrators. Professional Development is strategically and frequently offered for staff, faculty and administrators and is aligned with the college's strategic goals, needs and priorities identified in integrated plans, program review, and other intentional processes. Many of these professional developed opportunities are funded by Guided Pathways. Some of these projects include but are not limited to:

An online submission form will soon be created for conference attendance or independent projects.  Approval must be obtained in advance to access professional development funds.  Upon approval, the funds may be expended through direct payments (reimbursed by receipt) and/or normal district pre-pay and purchasing procedures.  While there is no cost limit per project or conference, applicants should review the overall budget and submit reasonable requests.

The YFA Contract includes YCCD-YFA Approved Guidelines for Professional Improvement information and request forms.

Faculty must obtain approval before engaging in Professional Improvement activities to count those hours toward pay column advancement.

YCCD Staff Reimbursement

The purpose of the YCCD Staff Fee Reimbursement Program is to provide support and encouragement for the continuing education of YCCD staff, including classified, faculty, and management. Applicable courses include those which meet any one of the following criteria:

  • The class is a part of a plan leading to a certificate
  • The class is applicable to a degree program
  • The class will enhance the staff member's contribution to the college/district

In addition, the course must be offered for credit by a college of YCCD and be completed with a grade of "CR" or better. The Application for Fee Reimbursement can be found in Appendix C-Forms pg. 73-74.

IEC Representation

Raelene Juarez Vice President of Instruction Chair
Colin Thomas Instructor - Chemistry Co-Chair
Matt Connot Research Analyst Classified
    Classified
TBD Research and Planning LTAC
Katherine Schultz Distance Education Coordinator Faculty
Micha Miller Teaching, Learning, Community Faculty
Rebecca Slate Student Learning Outcome/Program Review Faculty
Lahna VonEpps Academic Senate President Faculty/Liaison
Sean Osborn Dean of ASHP LTAC
TBD Dean of SS LTAC
Steve Amador Dean of CTE LTAC
  ASCC Representative Student
  ASCC Representative Student
TBD Executive Secretary/Instruction Office Admin Classified
TBD Administrative Secretary/Instruction Office Classified / Recorder Minutes
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