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April 2, 2010, Manzanita Conference Room

Committee Members Present: Erik Andal, Lonnie Blansit, Peter Boklund (ASCC representative) Nancy Bull, Elissa Creighton, Robert Divinagracia (ASCC Representative), Scott Etter (ASCC President), Dennis Gervin, Brian Greene, Evie Harris (ASCC representative), Wendy Hesse, Raelene Juarez, Jennifer Nies (ASCC VP), Michael Perez, Joan Smith, Austen Thibault (ASCC Director of Clubs), Mike Torok, Gene Womble,

Committee Members Not Present: Brian DeMoss

Guest(s): Coni Chavez (recorder)

1. Approval of the minutes for the March 5, 2010 meeting of the College Council

It was moved, seconded (Raelene Juarez/Dennis Gervin) and approved that the minutes of the March 5, 2010 meeting of the College Council be accepted as submitted.

2. Strategic Planning

This item was deferred to fall. Council members were asked to go online to the Columbia College Office of Institutional Research and Planning and view the two documents related to integrated planning. It was stated that this item will be added to the fall agenda and, at that time, the Council can review the Strategic Planning Process Cycle.

3. Enrollment Management Plan

Dr. Dennis Gervin presented a DRAFT of the Columbia College Enrollment Management Plan dated April 2, 2010. As stated in the executive summary of the document:

The Columbia College Enrollment Management Plan ensures that ongoing college-wide dialogue plays a central role in the coordination, implementation and philosophical approaches relating to the management of student enrollment at Columbia College. This plan is designed to help frame annual discussion, guide planning decisions and ensure the integration of enrollment planning processes with college-wide planning. Additionally, this document will house Columbia College’s enrollment management philosophy and associated standard operating procedures relating to enrollment management at Columbia College.

The Columbia College Mission Statement speaks to, “high standards of student success”, “offering comprehensive and high quality programs and services”, and, “a culture of improvement.” Driven by these specific components of our mission, the 2010 Columbia College Enrollment Management Plan guides the coordination and integration of planning activities for 8 operational components that are seen as critical to the successful long-term enrollment of students at Columbia College. These 8 components are:

Enrollment Drivers (Provide the impetus or motivation for changes in college enrollment)

1) Integrated College Planning (Primary Driver)
2) College Budget (Secondary Driver)

Enrollment Effectors (agents or activities that influence student enrollment)

3) Staffing
4) Academic Course Scheduling
5) Student Success (Academic Wellness)
6) Facilities and Infrastructure Planning
7) Matriculation
8) Outreach, Marketing and Financial Aid

General discussion was held regarding the statements listed above. Additionally, Dr. Gervin explained that the document is formatted in such a way as each component has a further detailed description as well as a place to list specific project(s) or activity(ies), naming responsible staff, to be added to a unit plan. It was moved, seconded (Erik Andal/Gene Womble) and approved, with one abstention (Wendy Hesse), that the general format of the document including the operational components detail be accepted by College Council; and, that the document would be revisited in the fall for content wording.

4. Time, Place and Manner

The Columbia College Guidelines and Procedure for Requesting College Facilities for Free Speech document, dated November 4, 2010 was distributed to each Council member. Council members agreed that when free speech tests emotions, it is not only important, but consistent with California Education Code § 76120 and YCCD Board Policy 5550 to not disrupt instruction. Further, while the document distributed is accurate, such guidelines and procedures may be periodically reviewed and improved. Therefore, discussion was held as to a suggestion to add a space/bulletin board on campus dedicated to free speech in written form. Many ideas were discussed (and are noted in the bullet points below) as to the location, design and cost for such a bulletin board. Council members agreed that signage with the free speech guidelines be placed on the board as well as clearly denoting it as a free speech board and not necessarily the opinion of the college, district, and/or its employees, etc. It was agreed that this matter be turned over to the Facilities Committee for discussion with the request to investigate and return a recommendation back to the College Council in the fall 2010 semester.

Bulletin Board Location, Design and Cost Ideas

• Scott Etter recommended having a written free speech area in Carkeet Park
• Austen Thibault recommended the bulletin board be located in front of Alder
• Dennis Gervin recommended relocating the bulletin board in front of Alder to the decided location to save on costs
• Brian Greene recommended locating a bulletin board between Buckeye and Alder
• Austen Thibalut recommended a written free speech area in the Student Center
• Dennis Gervin recommended placing a bulletin board along the pathway from Manzanita to Tamarack on the right side of the path near the bench
• Another bulletin board location recommendation was Lakeside near the library


5. College Council Schedule of Meetings for 2010-11

College Council members agreed to the list of meetings dates below. All meetings will be scheduled to occur in the Manzanita Conference Room and will begin at 1:00 p.m.

FY 2010-11

FALL 2010 SPRING 2011
September 10 January 21
October 1 February 4
November 5 March 4
December 3 April 1

6. Program Discontinuance

Academic Senate leaders distributed Academic Senate Resolution S-04-A Usage and Application of Program/Services Reduction Criteria dated February 27, 2004 and the recently revisited Columbia College Program/Services Reduction Process dated April 2, 2010. Discussion was held as to the purpose of a program discontinuance criteria and process. It was stated that program discontinuance should only be looked at in terms of program integrity to keep programs current with academic, technology and vocational trends. Measures for program discontinuance should be taken when tied to planning. Program discontinuance is an academic issue, not a working conditions issue, and should not be determined by finance. Further, as the current process is written, “extreme financial hardship” is cited. Clarification was made that layoffs, etc. are a separate union issue and should not be confused with a possible need for program discontinuance. It was moved, seconded (Gene Womble/Raelene Juarez) and approved with two opposed (Brian Greene, Erik Andal) that the College Council recommends changes to the Columbia College Program/Services Reduction Process to bring the process in line with the discussion points above. A subsequent motion was made superseding the previous motion. It was moved, seconded (Gene Womble/Dennis Gervin) and approved with all in favor that the College Council recommend the Columbia College Program/Services Reduction Process be reviewed and/or changed by Academic Senate based on the discussion points above.

7. Parking Fee Increase Proposal

At the March 5, 2010 meeting of the College Council, the following information was documented regarding the matter.

a. Parking Fee Increase Update – At the February 5th meeting of the College Council, the following information was provided.

“It was reported that a committee had been formed to discuss parking fees at the District/Modesto Junior College level with Columbia College staff invited based on job responsibility rather than constituency representation. The committee was therefore not representative of the shared governance process and consequently Columbia College representatives halted the process. It is the intention of the group to begin these discussions again; however, at Columbia College the topic will flow through the share governance process, beginning with the Safety Committee.”

It was reported that since that time, no new information was available. This item will be discussed at the Safety Committee meeting scheduled in two weeks.

b. Bus Options Update – At the February 5th meeting of the College Council, the following information was provided.

“The Tuolumne County Transit (TCT) presented options to the College for bus riders coming to the College, such as bus passes, discounts, etc. Presently, however, the TCT has not provided estimated costs associated with these options—which could be $5k to $40. While the College supports sustainability efforts, in the current budget times, the College would need to be informed about the costs before moving forward with any recommendations. Discussion was held as to how the costs may be covered. One way would be for the students to vote to assess a fee. Another option would be to use parking fee funds; however, that fund is currently in the deficit. It was agreed that any proposals on the topic would be presented to the Safety Committee and move through the College’s shared governance process.”

It was reported that since that time, no new information was available from Tuolumne County Transit or Calaveras County Transit. Aside from the options being proposed by Tuolumne County Transit, it was reported that they would like to build a bus stop on Parrott’s Ferry Road. College students would need to make a connecting bus to come onto the college campus.

Since the March 5th College Council meeting, student leaders held a forum to assess their constituencies needs. Based on the information available, student leaders report the ASCC is opposed to the increase as it is currently proposed. Academic Senate leaders stated that they have discussed the issue and the Academic Senate is opposed to the parking fee increase as it is currently proposed but are in favor of hearing a transit proposal. The Classified Senate distributed a handout (which listed of the 16 respondents, 7 are for, 2 are conditionally for, 4 are against, 1 is conditionally against and 2 only providing comments/observations but no vote). Meanwhile, the students report that they are not opposed to a transit fee proposal but need more information before making a statement. The Sustainability Committee recommended further investigation and consideration for a transit fee proposal. The CSEA representative asked for representation on committees discussing reduction of people. Lastly, it was moved, seconded (Dennis Gervin/Nancy Bull) and approved with one abstention (Michael Perez) that the College Council adopt the ASCC’s recommendation to wait on a parking fee increase pending more information on the parking fee increase proposal and transit proposal.

8. Technology Plan

A DRAFT of the Columbia College Technology Plan dated spring 2010 was distributed to College Council members. Council members were asked to review the document and provide feedback to Coni Chavez by a date to be determined. It was agreed that Coni Chavez would email the document or link to council members with a timeline for comment which would be prior to the end of the academic year. It was reported that the Technology Committee expects to update the draft and bring back a final draft to College Council in the fall 2010 semester.

9. Other Item(s)

a. Student Learning Outcomes – Academic Senate leaders presented Academic Senate Resolution SP10-A Student Learning Outcomes as a Senate Committee dated February 26, 2010 which was proposed to further acknowledge the importance of SLO’s and support SLO development and assessment by recognizing the SLO Steering Committee as a college-wide committee and appointing four faculty representatives annually. Discussion was held which resulted in agreement by council members that SLO’s are truly a priority for Columbia College and that the SLO committee should be comprised of representatives from each college constituency. It was moved, seconded (Dennis Gervin/Brian Greene) and approved with all in favor that the College Council reaffirm the Student Learning Outcomes Steering Committee which would then provide for participation by a proportional amount of each constituencies representatives (student, faculty, staff and management) and name the committee, the Student Learning Outcomes Work Group, a subcommittee of the College Council.

10. Educational Master Plan Update & Addendum Document

Each College Council member was given a copy of the Columbia College Educational Master Plan 2008-2015 Updated & Addendum dated spring 2010. Dr. Joan Smith thanked the members of College Council and Dr. Alexandra Campbell for their efforts in planning and bringing this document to fruition.

11. Accreditation Steering Committee

The following piece of the accreditation self-study development timeline was reviewed.

• April 26, 2010: standards committees turn in evidence collection matrices to accreditation co-chairs
• August 30, 2010: Consolidation of information returned will be completed so that in may be emailed to College Council and discussed at the September 10, 2010 meeting.
• Fall 2010: standards committees scheduled to write narratives after receiving feedback.

12. Budget Update

Dr. Joan Smith reported that she had submitted a justification to the Chancellor to fill three faculty positions, two classified positions and one leadership team position. The faculty positions justification was general in nature and the decision of which position to fill will be made when/if authorization is given from the Chancellor. The Faculty Hiring Priorities Committee had recommended faculty hires, and the decision of which positions to fill will come from that recommendation. Dr. Smith also reported that it appears as though step and column pay increases will remain intact for this year and we are hopeful that no further budget reductions for this year will necessary.

13. Senate Reports/Updates

a. Academic Senate – Erik Andal, Academic Senate President, reported that he had attending the Area A Academic Senate meeting. The College Academic Senate is looking into district hiring procedures.

b. Leadership Team Advisory Council – Columbia College LTAC representatives, Kathy Smith and Jeff Whalen have scheduled a meeting to discuss Leadership Team members priorities, concerns, needs, etc. If members are not able to attend, they may email information to either representative.

c. YFA – The YFA Vice President representing Columbia College, Gene Womble, reported that negotiations for the 2010-2011 year have begun—the whole contract is open. Further, he reported that he is meeting with faculty at Columbia College regarding working conditions, etc.

d. Student Senate – Student Senate leaders reported that they will host a blood and bone marrow drive on April 5, 2010 from 10:00-1:00. The annual bar-b-que is scheduled for April 15, 2010 in Carkeet Park.

e. Classified Senate – Lonnie Blansit, Classified Senate President, reported that classified staff members have discussed the proposed parking fee increase, Classified Hiring Priorities procedures review and have been happy with the success of the SaveMart S.H.A.R.E.S. program to fund their scholarship.

f. CSEA – CSEA representative for Columbia College, Wendy Hesse, reported that Roseanne Faughn, Maria Vivas, Jeff Swank, Debbie Partridge and Tammie Miles will represent the YCCD at the CSEA State conference in Sacramento.